Free tool
Invoice generator
Fill it in, save it as a PDF, send it. No sign-up, no watermark, and nothing leaves your browser.
Invoice
- Issued
- Due
| Description | Qty | Rate | Amount | |
|---|---|---|---|---|
| $0.00 |
- Subtotal
- $0.00
- Tax%
- $0.00
- Total due
- $0.00
Due October 22, 2026
What every invoice needs
Most late payments are not a customer refusing to pay. They are an invoice that was unclear, arrived late, or landed on the wrong desk. Five things fix nearly all of it.
The word "invoice" and a number
It sounds obvious and it is the thing most often missing. A document without the word on it reads as a quote, and a customer who thinks they have a quote does not pay it. The number matters for you rather than for them: sequential numbers are what let you find the gap when one goes unpaid.
Both addresses, in full
Your legal business name, address and contact details, and theirs. If you are invoicing a company rather than a homeowner, get the entity name right; accounts payable will bounce an invoice made out to the wrong name and you will lose a fortnight.
What you actually did
One line per thing, with the quantity and the rate visible. "Labor, $840" invites a phone call. Four lines that add up to $840 do not. This is the single biggest difference between invoices that get paid quickly and invoices that get queried.
A due date, not just terms
Write the date. "Net 30" requires the customer to do arithmetic before they can pay you, and people do not do arithmetic for other people. A date on the page is a deadline; a term is a suggestion.
How to pay
Spell it out, and give them the fastest option first. Every extra step between the invoice and the payment is a day added to the average.
When a generator stops being enough
A tool like this is right for a handful of invoices a month. It stops being right the moment you need to know what is outstanding. Nothing here is saved, so there is no record of what you sent, no way to see who has paid, and no way to chase the ones who have not without going through your sent folder.
That is usually the point people move to invoicing software: invoices built from the job rather than typed again, sent from the driveway, paid by card on the spot, and chased automatically when they are not. If you are still writing them by hand, our guide to taking payment in the field covers the part that actually shortens the wait.
